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APA Formatting Guide for Microsoft Word: Citation Tool

This guide provides a step by step overview of how to set up documents for APA style in Microsoft Word. The guide also reviews the tools available in Microsoft Word and how they might be useful in a student's paper.

How to Use the Citation Tool in Microsoft Word

An especially helpful tool found in Microsoft Word is the built-in citation manager. This tool will help you to correctly cite sources as well as organize them, ensuring that both in-text and Reference Page citations match up. To use this valuable tool:

1. Click on the References tab.


2. To change the style to APA, go to the “Citations & Bibliography” section under the “References” tab. Click the arrow next to style and scroll down until you find APA. 


3. Place the cursor where you want the in-text citation to go. 


4. To put in a citation, select “Insert Citation” and then select “Add New Source.”


5. Select your source type and enter in the necessary information.


6. When you are finished, press “Okay,” and the in-text citation will go where your cursor was placed. 


7. If the in-text citation requires more than the author’s last name, click on the citation. Click the arrow that pops up next to it, and select “Edit Citation.”


8. Here, you can enter in years and page numbers.


9. To create a Bibliography or Works Cited Page, add a blank page at the end of your document. Return to the “References” tab and hit the arrow next to bibliography.


10. Select which one you need—Works Cited or Bibliography. All the sources you have put in your paper will be there. 

NOTE: Remember to change the font and spacing! Ensure that you choose "Bibliography" for APA format. Change the title to "References" for APA requirements.

© 2017 by Lindsay Blanken & Jess Cornn